Step-by-Step Guide to Join NCIP
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1
Check your eligibility
Health care providers who administer vaccines to children eligible for the federal Vaccines for Children (VFC) program can join the NCIP.
Children 18 and younger are VFC-eligible if they meet at least one of the following criteria:
- Medicaid enrolled or eligible
- Uninsured (no medical coverage)
- American Indian or Alaskan Native
- Underinsured*:
- Commercial (private) health insurance does not cover vaccines, or
- Insurance covers only selected vaccines (VFC-eligible for non-covered vaccines only), or
- Insurance caps vaccine coverage at a certain amount, and the coverage amount has been reached
*Served only by deputized providers (local health departments, federally qualified health centers or rural health centers)
Providers who exclusively serve adult patients or fully insured children are not eligible to join the NCIP. NCIP enrollment is not open to pharmacies.
Review provider responsibilities and commonly asked questions
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2
Complete a preliminary questionnaire
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3
Complete and submit the application packet
After you submit the preliminary questionnaire, you'll get an application packet by email.
Submit your completed application, along with these documents:
- One week of documented in-range temperature logs. You'll need to document temperatures twice a day, including the mix/max each morning.
- Certificates of calibration for each digital data logger thermometer. You'll need an approved digital data logger on each unit as well as a back-up. How to use a data logger (PPT).
- Training certificates for primary and back-up vaccine coordinators (two certificates each)
- Grant notification or certificate (only applicable to FQHCs, RHCs, and Community Health Centers)
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4
Review and submit the VFC Provider Agreement Contract
Once approved, you'll get the VFC Provider Agreement (contract). You'll also get templates for the Routine and Emergency Vaccine Management Plans.
Please submit all, with the agreement signed by the lead physician.
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5
Prepare for your New Provider Billing Call
After processing is complete, we'll schedule and complete your New Provider Billing Call.
Congratulations! You're enrolled!
You're ready for your New Provider Enrollment Visit. We look forward to meeting you.